6 things you need to know! (just in case you don’t have time to read the whole thing!)
- Sign up for the newsletter to receive info about products and services – you will receive approximately 4 per year.
- It’s optional to leave your name, but if you do so, it may be used in the future to personalize your newsletter.
- We use campaign monitor (an email marketing service) to send our newsletter. Campaign monitor will store your email address and further information in order to send the newsletter and to track its performance.
- If you subscribe you will receive a welcome email to confirm your subscription. You can unsubscribe at any time by replying to a newsletter message or by alternatively by contacting me.
- The newsletter’s performance is tracked (e.g. response, statistics, open and click rates etc) so that we can optimize the information provided and by signing up for the newsletter you agree to this.
This privacy notice (‘Notice’) describes why and how we collect and use personal data in the context of newsletters, e-news, (e-)mail marketing and other electronic notifications (‘Newsletter(s)’). In addition, it provides information about individuals’ rights. It applies to personal data provided to us by individuals. We may use personal data provided to us for any of the purposes described in this Notice.
Data processing activities in the context of Newsletters are controlled by Robert Lloyd-Ashton operating as a sole trader under Robert Ashton Pet Photography, 30 Kaimai Place, Hairini, Tauranga, 3112 New Zealand, email@example.com (‘Controller’, ‘Robert Ashton Pet Photography’, ‘us’, ‘we’, or ‘our’).
As a Controller we are subject to the EU General Data Protection Regulation (GDPR) which forms part of the data protection regime in the United Kingdom, together with other rules and regulations.
Registration information, accuracy of data and acceptance of the Notice:
If you have subscribed or otherwise agreed to receive Newsletters, we will process your contact data (e.g. name, e-mail address) to provide those services to you.
If you change email address, or any of the other information we hold is inaccurate or out of date, please email us at firstname.lastname@example.org or contact us at: Robert Lloyd-Ashton, 30 Kaimai Place, Hairini, Tauranga, 3112 New Zealand.
By submitting your information, you confirm that you have read and agreed to this Notice.
We may change this Notice from time to time by updating this page. You should check this page occasionally to ensure that you agree with any changes. This Notice was last updated on 27th August 2020.
Content of the Newsletter:
If you have subscribed or otherwise explicitly agreed to receive Newsletters we will send you from time to time communications. Unless otherwise specified when subscribing to a Newsletter, they may include advertising information about our products and services or information about us.
Double opt-in and data records:
We use a double opt-in method for obtaining your consent when you subscribe to electronic Newsletters. Once you enter your contact data in exchange for a Newsletter we will send you a welcome email asking to confirm your wish to be added to our mailing list by clicking a confirmation link. This confirmation is necessary in order to prevent any person from entering an email address to sign-up for any other person without their consent. To establish proof of the registration process for Newsletters in accordance with legal requirements, we record your registration for Newsletters, the time you registered and confirmed your registration as well as your IP (internet protocol) address. Third-party service providers working on our behalf to send the Newsletters will record any changes to your data.
Legal basis for the processing and legitimate interests for the processing:
Sending Newsletters and tracking our newsletter performance (e.g. dispatch and engagement as well as response statistics of Newsletters, such as open and click rates) are based on your consent (Article 6(1)(a) GDPR) or on our legitimate interests to pursue business development activities in form of direct marketing (Article 6(1)(f) GDPR). Data recorded for the registration process is based on our legitimate interest (Article 6(1)(f) GDPR). Our legitimate interest is to provide a user-friendly and secure Newsletter system. The Newsletter system allows us to pursue our commercial interests, to meet our customers’ interests and to establish proof of our user’s consent to receive Newsletters.
The right to withdraw your consent and the right to deletion:
You have the right to withdraw your consent to receive Newsletters at any time. In order to do so, you can reply to an email message with a request to be unsubscribed (please replace the subject line with “Unsubscribe,” “Remove Me,” or some similar variation) or you can email us at email@example.com or contact us at: Robert Lloyd-Ashton, 30 Kaimai Place, Hairini, Tauranga, 3112 New Zealand. Once you do this we will update your account details so you do not receive any more Newsletters. Please allow for up to 14 business days for this to take effect.
If you consider that we should stop processing some or all of your personal data, you have the right to request its deletion. However, there may be reasons why an immediate deletion is not possible (e.g. where legal requirements or regulatory obligations for the keeping of records are required).
Sharing, selling, renting of personal data:
Third-party service providers:
[The processing by Campaign Monitor as a third-party service provider or Processor is based on our legitimate interests according to Art. 6(1)(f) GDPR and on a data protection agreement (or Data Processing Agreement) according to Art. 28(3) GDPR entered into with Campaign Monitor. We have put in place appropriate safeguards referred to in Art. 46 GDPR by incorporating standard data protection clauses adopted by the European Commission in the Data Processing Agreement. These safeguards allow us to transfer personal data from inside the EEA to a country outside the EEA (in case Campaign Monitor should store personal data outside the EEA).]
Campaign Monitor may use recipient’s data in pseudonymised form to optimize or improve its own services (e.g. to optimize technical aspects when sending emails, or to optimize the design of Newsletters, or to use data for statistical purposes). However, Campaign Monitor will not use your data to contact you and will not share your data with third parties.
Tracking newsletter performance:
Our electronic Newsletters contain tracking pixels or ‘web beacons’ in form of a file. When opening the Newsletter this file is retrieved from our server or the server of our third-party service provider (Campaign Monitor). We and / or Campaign Monitor retrieve technical information such as information about the browser and system you use, your IP (internet protocol) address and the time you opened the Newsletter.
We may use this information to report campaign performances, i.e. to improve our services based on technical data or target groups and the target group’s reading behaviours (based on their location and access time). We and / or Campaign Monitor also collect information about whether and when you open the Newsletter and on which links you click. From a technical point of view, such information can be assigned to recipients of our Newsletter. However, we and Campaign Monitor do not endeavour to monitor the recipients of our Newsletter. We use this information only to analyze the reading habits and to adapt the content of our Newsletters accordingly, or to send different content according to the interests of the recipients of our Newsletters.
We do not offer a separate withdrawal from our newsletter performance. However, you have the right to withdraw your consent to receive Newsletters at any time.
If you are under 16 years of age you must obtain parental consent before joining our Newsletter.
Personal data collected and processed with regard to Newsletters will be retained by us for as long as it is necessary (e.g. for as long as we have a relationship with the you) or for as long as there is a legal ground to do so.